What to Pack for GHC North America

Whether it's your first Grace Hopper Celebration or your fifth, every conference is a new experience, so we've put together a short list of "must pack" items to make sure that you come prepared for this year's conference in Portland!

1. Umbrella and Rain Gear We're expecting rain in Portland in November, so be sure to come prepared with an umbrella, rain coat, boots, or anything else that you need to keep yourself dry on your way to and from the Oregon Convention Center.

2. Layers, layers, layers With outdoor temperatures in Portland currently predicated in the range of 41*F to 52*F (5*C to 11*C) for the conference days, and the convention center indoor temperature set to 72*F (22*C), you'll want to have plenty of layers to keep warm and adjust accordingly. During our planning trip in August, we found the convention center chillier than expected, so you'll want to have layers to wear indoors as well.

3. Business Cards and Resume
In order to follow up on those connections you'll be making at the Grace Hopper Celebration, be sure to bring along your business cards. Take stock now to make sure you have plenty and then don't forget to pack them in your bag. And be sure to bring copies of your resume to have on hand when you visit exhibit booths and speak with sponsors.

4. Comfortable Shoes
With packed conference days, you'll want to have comfortable shoes to keep you on your feet and walking around the convention center. You'll also want to be sure to wear comfortable shoes to Sponsor Night on Friday so that you can dance to our DJ!

5. Camera
Capture all of the memories--don't forget to bring your camera to the conference.

6. Laptop... Or Just Visit the Cyber Center
Many attendees choose to bring their laptops to the Grace Hopper Celebration, and there will be free wireless internet sponsored by Juniper Networks. If you decide not to, you can access the internet and use a computer at the Cyber Center in Exhibit Hall C, sponsored by the Anita Borg Institute.

Are there any recommendations you would add?

Your GH11 Presentation is Ready -- Now It’s Time to Practice

I’m guessing that most of us have pretty much completed preparations for our Grace Hopper presentations, right? For myself, I have thought a lot about my audience and I’ve made decisions about how much I will be able to say -- and say well -- in the hour that I have been allotted. What now? My presentation is on Friday. I’m done, right? Well --- now it’s time to practice.

There are two fundamental ways to practice: 1) silently and 2) aloud. The first way involves a review of your presentation in your own head. We all do this a lot before we present because it helps us feel comfortable with our story and because we think that we will be less likely to forget what we want to say if we go over and over things in our minds. It is easy to practice this way because we can give ourselves a silent presentation anywhere and anytime.

The second way of practicing asks more of us and leads to different results. I will be very direct here -- I believe that you must practice your talk aloud in order to deliver an authentic and well-paced presentation. And you must practice in a way that simulates the context in which you will speak. (It would probably be ideal if we could all practice giving our talks to a real audience in a real meeting room, but most of us are not that lucky. No worries -- make a commitment to practicing aloud and know that you are preparing yourself for a great result.)

Find a space where you can set up your laptop and project your visuals. I have practiced this way in my living room where the visuals are projected on the wall; and I have practiced this way in a hotel room. Even if you are not able to project the visuals during your rehearsal, you can set up your laptop and use it in the same way that you will use it during your talk. Being comfortable with the physical things you will do during your presentation is very important -- almost as important as being familiar with your story.

Practice introducing yourself and getting into the talk; practice moving around; practice your gestures; practice with the laser pointer if you will use one; figure out when to advance to a new visual and practice the verbal transitions; see how it feels to look around to all parts of the room; play with volume and speed. Also be sure that you time yourself during your rehearsals so that you know where you are and where you want to be during each section of your presentation.

In addition to practicing aloud in a “real” context, you can practice aloud to an invisible listener while riding your bicycle, while cooking, while in the shower. You will be able to hear the speed, the pauses, and the flow in a way that you cannot hear these details when the story is a silent one. Any time you speak aloud, even to yourself, you are incorporating the physical and sensory aspects of presenting, and you are preparing yourself for the real experience of transforming thoughts and ideas into a spoken story.

Have fun with your preparations and rehearsals. I will see you next week in Portland!

Getting the Most out of Twitter for Grace Hopper!

I admit it, I'm addicted to Twitter. The social media site where you can share your thoughts in 140 characters or less.  This tool is a very powerful one for conferences. It's a great way to connect with other people you're attending sessions with, follow along on a another session you just couldn't make it to, and capture great quotes from speakers.

This year at the conference, there's only one official hashtag: #ghc11. Speakers are encouraged to suggest additional hashtags for their session, but we do ask everyone to always use #ghc11, as well.

As you can see on the Grace Hopper Bloggers site, we scroll the live #ghc11 feed on the right hand side. Another great way to see what everyone is saying at the conference is to use TwitterFall and just watch all tweets tagged with #ghc11 scroll by in a tab in your browser.

You can also use your Twitter client to follow the Twitter list of GHC11 attendees.

I've been able to meet up with like-minded women in the industry when I've seen a woman tweet about an evening meet up in a nearby bar or restaurant. This is a great way to network and meet new people.  To make it easier to meet people, update your profile picture to something recent.

If you've already got a slew of followers, you may want to let them know you'll be going to a conference, so your tweet volume will increase greatly.  A lot of my followers, though, enjoy participating in the conference vicariously through my feed.

If you're new to Twitter, check out Ashley's post to the blog last year that will help you get set up and teach you all of the Twitter lingo! (Note: we don't have all those other hashtags mentioned in last year's post, we've simplified!) BJ also had a great post on Twitter, too.

You can find the official Grace Hopper Twitter account at @ghc and me @bubbva.   Stop in and say "hi" to us!